Permissions

The depth and breadth of the collections results in the vast majority of Botany Libraries material being either in the public domain or under copyrights not controlled by the Botany Libraries or Harvard University Herbaria.

 

Permission to Photograph materials

Researchers may photograph unrestricted materials for research purposes using a hand held camera or mobile phone. Flash photography, hand held scanners, and tripods are not permitted. Photography or recordings of moving image or audio is not permitted.  Archives, rare books, and fragile materials may not be photocopied. 

 

Permission to Quote

The Botany Libraries does not require that researchers request permission to quote from collection material unless Harvard holds the copyright, nor do we charge permission or use fees. Permission, however, may be needed from non-Harvard copyright holders.  Researchers are responsible for investigating and following all applicable copyright rules and regulations.

 

Permission to Publish

The Botany Libraries encourage the use of our public domain digital images in scholarly and general publications without charge as a means of broadening accessibility to researchers and the general public. Permission is not needed to reproduce our public domain images but we request that researchers cite the source.

To inquire about using non-public domain images or placing a digitization order please email botref@oeb.harvard.edu first. Library staff will let you know if you need to place a Hollis Special Request order and/or complete the Permission to reproduce and publish images form.  We do not accept high-resolution digitization orders for in-copyright material. 

Please note that the use of images acquired from the Botany Libraries for display on websites, DVD, CD-ROM, television broadcast, or other electronic media may require the Multi-Media Licensing Agreement which can be requested by emailing botref@oeb.harvard.edu.

For material protected by copyright, certain uses (including but not limited to quoting, publishing, and reproducing) may require permission from the copyright holder. When required, it’s the researcher’s responsibility to obtain such permissions.

The following resources may be helpful in this regard:

 

Citations

To cite book or journal material referenced, quoted, or reproduced, please use your publisher’s style.  For example, a book may be cited as: 

Mauseth, J. D. (2013). Plants & people. Jones & Bartlett Learning.

The Botany Libraries asks that researchers cite all archival material referenced, quoted, or reproduced with the following citation format:

[Item title, date]. [Collection title, collection dates]. [Call number]. [Repository], Harvard University.

For example, a letter reproduced from the Asa Gray correspondence files would be cited as: 

John Torrey letter, 1831 January 13. Asa Gray correspondence files of the Gray Herbarium, 1820-1904. gra00078. Archives of the Gray Herbarium, Harvard University.

 Archival repositories:

  • Archives of the Arnold Arboretum (Cambridge), Harvard University.
  • Archives of the Economic Botany Herbarium of Oakes Ames, Harvard University.
  • Archives of the Farlow Herbarium of Cryptogamic Botany, Harvard University.
  • Archives of the Gray Herbarium, Harvard University.
  • Archives of the Oakes Ames Orchid Herbarium, Harvard University.

 

Credit lines 

The Harvard University Herbaria house five comprehensive libraries and archives managed collectively as the Botany Libraries.  Credit lines should reflect either the library or archives of the material.

Credit lines for Botany Libraries books, journals, and rare books

  • Courtesy of the Arnold Arboretum Library (Cambridge), Harvard University.
  • Courtesy of the Economic Botany Library of Oakes Ames, Harvard University.
  • Courtesy of the Farlow Reference Library of Cryptogamic Botany, Harvard University.
  • Courtesy of the Gray Herbarium Library, Harvard University.
  • Courtesy of the Oakes Ames Orchid Library, Harvard University.

Credit lines for archival materials

  • Courtesy of the Archives of the Arnold Arboretum (Cambridge), Harvard University.
  • Courtesy of the Archives of the Economic Botany Herbarium of Oakes Ames, Harvard University.
  • Courtesy of the Archives of the Farlow Herbarium of Cryptogamic Botany, Harvard University.
  • Courtesy of the Archives of the Gray Herbarium, Harvard University.
  • Courtesy of the Archives of the Oakes Ames Orchid Herbarium, Harvard University.