Use of the Libraries

The Botany Libraries' reading rooms are open to all researchers regardless of academic affiliation but registration is required.  Harvard users should present a valid Harvard I.D or other form of identification when arriving.  Non-Harvard visitors are asked to present government-issued identification that includes a photograph and proof of a current address.

Registering and Requesting Materials

The Botany Libraries use the HOLLIS Special Request for patron registration and to process requests.  First-time researchers may register prior to or upon arrival.  Instructions for creating an account are located here

Using your Harvard Library Special Collections Request Account account, researchers can:

  • submit requests for materials using a form or via links in the catalog record

  • submit requests in advance of a visit to a libraries or while at the libraries

  • submit requests for copies of materials

  • track the status of each request

  • access detailed information about past requests


General Policies

  • The Botany Libraries' collections do not circulate; all materials are examined in the reading rooms. Users may page materials from the Orchid and Farlow collections until 4:30 p.m. Materials from the Arnold, Gray, and Economic Botany collections may be retrieved until 4:45 p.m.
  • All types of bags or enclosures and coats must be stored in the spaces provided in the reading rooms.
  • Personal cameras, scanners, or other electronic devices may not be used without permission.
  • Food, drinks, and phone conversations are not permitted in the reading rooms.
  • Users may use personal items for taking notes. Pencils are provided, but pens are not permitted.
  • Researchers may be asked to wear gloves or wash their hands before handling rare materials and/or photographic materials.
  • All materials should be handled with care. Library staff will offer instruction to users in proper care and handling. Book cradles and weights are available at the service desk. 

Archives Policies

Researchers may consult archival materials by appointment only, Monday- Friday between 10:00 am - 3:00 pm. Please submit a detailed request via your HOLLIS Special Request Account. Allow one week for your request to be processed. In addition to our General Policies, please be advised of the following when using archival material:

  • Researchers must complete a permission form to document the use of archival collections.
  • Archival materials should be kept in the order in which they are presented. 
  • Researchers should not mark, annotate, trace, or alter original material in any manner.
  • Photocopies or other images may be reproduced with the permission of the Archivist.